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Managed Payroll Bureau FAQ’s

  1. Why should I use managed payroll bureau service?
  2. I am about to employ people for the first time. What do I need to do?
  3. If I am a company director or secretary do I still need to register as an employer?
  4. What information must I have from a new employee before I pay them?
  5. What do I do if the employee doesn’t have a P45?
  6. Where do I send completed P45, P46 and P38(s) forms?
  7. What do I do if my employee has not got a National Insurance number?
  8. Do I really get a Tax Free Payment from the Government if I use your payroll service?
  9. How quickly can my company’s payroll be processed?
  10. What happens if we want to change something after the payroll has been run?

Answers

  1. Why should I use managed payroll bureau service?
    It is the responsibility of a new employer to ensure that they remain compliant with payroll regulations. For example you will need to know how to process starters and leavers, generate P45’s, process student loan deductions, tax credits and calculate things like the threshold recovery of Statutory Sick Pay and ensure the correct amount of tax and National Insurance contributions get paid to the Inland Revenue. As your payroll agent all changes to employees' tax codes, tax credits, student loans etc are sent by HMRC directly to us to be implemented. We even provide a FREE unlimited telephone helpline. We therefore guide you in all the important areas of compliance and even help you to qualify for Tax Free Payments from the government for filing your PAYE annual return electronically.

  2. I am about to employ people for the first time. What do I need to do?
    You will need to register as an employer with HM Revenue and Customs (formerly known as the Inland Revenue). This will invlolve answering a number of questions about your business structure, so you will need to have certain information such as your company’s Registration number available. HMRC will issue you an employer's starter pack through the post and supply you with your PAYE reference numbers as well as issuing your company a payslips booklet (P30) so that you can pay over the tax and NI you deduct.

  3. If I am a company director or secretary do I still need to register as an employer?
    Yes. If you are paying yourself a wage or salary from the comapny you will still have to register as an employer.

  4. What information must I have from a new employee before I pay them?
    You will require the new employees:
    1. Full name;
    2. Date of birth;
    3. Home address;
    4. National Insurance Number;
    5. Identification such as passport or driving licence and proof of address by seeing a utility bill or similar proof.
    If an employee is a foreign national you should satisfy yourself they have permission to be employed in the United Kingdom . This can be checked by contacting the Department of Work & Pensions for advice. A copy of the employees P45.

  5. What do I do if the employee doesn’t have a P45?
    Your employee should complete AND sign the declaration on form P46. If the employee is a student in full time education and is working during their holiday periods only, and only for you, then they should complete a Student Declaration called a P38(S).
    We will provide forms P46 and P38(s) FREE OF CHARGE if they are needed.

  6. Where do I send completed P45, P46 and P38(s) forms?
    You should send these to us for processing in the pre-addressed envelopes we provide you.

  7. What do I do if my employee has not got a National Insurance number?
    If they have never been issued a National Insurance number they visit their local Department of Work and Pensions (DWP) for an interview. More information can be found on the DWP website:

    http://www.dwp.gov.uk/

    If they lost their National Insurance Number, the Inland Revenue search for it on receipt of a completed form CA6855. We will provide this form FREE OF CHARGE if you need one.


  8. Do I really get a Tax Free Payment from the Government if I use your payroll service?
    YES! HMRC wants all employers to submit their end of year PAYE return online. We will file your annual PAYE return online and this will qualify you for the following Tax Free Payments!:
    1. file online for 2007-08 (Return due by 19 May 2008) and get £100
    2. file online for 2008-09 (Return due by 19 May 2009) and get £75


  9. How quickly can my company’s payroll be processed?
    Our terms of business require that you give us the instructions for your payroll at least 48 hours before you require it to be processed so that we can deal with any queries. However, we hope to be able to turn your payroll around more quickly than this on most occasions. Payslips and reports will be e-mailed to you for the fastest possible delivery..


  10. What happens if we want to change something after the payroll has been run?
    All you have to do is tell us what changes need to be made and we will recalculate the payslip(s) concerned and send you adjusted payslips and reports. You will however be required to pay the usual fee for processing the payroll so please try to ensure your figures are accurate! In the unlikely event that we make an error, your payroll be re-run without charge.

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